When searching for the perfect event manager in Cape Town or Johannesburg, there are questions you should ask before hiring your event manager,  as this is a task that should not be underestimated. The right choice will ensure that your gala, product launch or awards night is stress-free and an immediate success. However, the wrong choice could leave you frustrated with little to show for your decidedly smaller bank balance. Here are the top three questions you have to ask before signing on that dotted line and hiring an event coordinator.

What type of events do you have the most experience with?

Every type of event requires a different skillset and the best course of action is choosing an event manager who has experience with the exact type of event you’re planning. They will then have the necessary systems, procedures and contacts in place that streamlines the whole planning process for you. An experienced events manager will also be able to provide valuable insight such as which AV company is the best choice when planning a brand activation or which portable stage rental provider is the most reliable when planning an outdoor event.

Exactly what is included in your fee and where will additional costs be incurred?

Planning an event in a major city such as Cape Town or Johannesburg can be an expensive affair. The most successful events are those with a clear knowledge of all expenses and ROI. Ask your potential event manager for a list of everything that is included in their quoted fee. This way you will know whether you’re allowed unlimited calls and in-person meetings or if you will be charged separately for these. Also, it is wise to find out about their cancellation and refund policy.


Do you have a portfolio of you past events to show me?

All professional event managers in South Africa will be able to provide this on request. They would also include a few references so you can have a clear idea of what it is like to work with this individual. A portfolio will showcase the abilities of the event coordinator and take the guess work out of what to expect should you hire them.

While there are many benefits to organizing an event for your company, many do not have the in-house skills or resources to do so. Hiring an experienced and well-connected event manager in Cape Town or Johannesburg can catapult your brand to new heights.